How to Prepare for An Office Move
Relocating your business can be difficult and time-consuming, but with the right preparation and moving plan, you can make it easier for everyone involved. When looking at office moving in Malaysia, it is important to start organising your move as early as possible. For some companies, it can take months to build a timeline that suits everyone. At Allied, we are highly experienced in office relocations and can help you move seamlessly and securely, with as little downtime as possible.
Prepare Your Employees
Moving your business will directly impact your employees and be mindful that, depending on where each of your staff members lives, it may affect the morale and productivity of your team. Inform your team early in order to help them prepare. If their contracts contain a mobility clause, contact your legal team to determine how this will affect your move. If the new location is not too far from your original address, you may find most of your employees are happy enough to relocate, but resistance by some employees should be expected, therefore look at making a plan for redundancies for some workers. Make your team feel valued by always keeping them up-to-date with dates and any changes involving your office moving plans. Remind them of any benefits they may gain, such as larger offices, more car parking spaces or better transport links.
Create a Timeline
You will need to make a list of every major step of your move. Each department should be consulted as to how this may affect their teams and their corporate continuity. Look at every aspect of your business and the services you use. If possible, engage a decent amount of time overlapping your new tenancy agreement. Make sure internet and networking services are installed before the move, and layout configurations are completed before the move to greatly ease the office moving process.
Contact Your Clients and Suppliers with Details
Assign a trusted team member to compile customer, client or supplier details. Each of these will need to be updated with information as to whether your business will be affected during the move. You’ll need to share your contact details. If clients find it too difficult to contact your new address and phone numbers, they may jump ship to your competitors.
Hire Your Malaysian Movers
Unlike moving home, you cannot simply ask friends, family or even employees to complete this job. Allied is an internationally renowned corporate removals company trusted by some of the largest organisations in the world. We offer solutions to suit the needs of any company, from small teams to Fortune 500 institutions. We understand the importance of business continuity, smooth transitions and limited downtime. We can help you with every step of your office move in Malaysia. If you are looking for more information on office moving, please contact Allied on (60)3-6253 6553 or via our website.